The Conference will, for the most part, be officiated by the Rugby Referee Society of New York (RRSNY). However, the RRSNY will work in conjunction with the New York State Rugby Referee Society (NYSRRS) to ensure all games are covered. We are most grateful for the involvement of both the RRSNY the NYSRRS.
Visit the Rugby Referee's Society of NY website here
Visit the New York State Rugby Referee Society website here
Request for RRSNY Member Club Status (Download the application form here
1. Rugby clubs and school teams must apply for Member Club status within RRSNY on an annual basis. The last two pages of this document serves as the application form. Member Club status means that your club/team is requesting RRSNY to assign referees to your home matches and that your club/team is participating in the RRSNY mission to:
a. Encourage and promote the development and growth of referees of Rugby within the Metropolitan NY area,
b. Provide a pathway to train and educate members to become qualified referees of Rugby,
c. Advocate adherence to the laws of Rugby as promulgated by the IRB,
d. Promote RRSNY as a center of excellence in Rugby refereeing within and outside of Metropolitan NY.
Member Clubs have non-voting status within RRSNY.
Dues: Referee Dues for each Conference Member will be paid by the Conference out of Conference Dues
. However, the game day fee for the referee and his or her travel expenses are the responsibility of the Home team.
3. Rugby Organization: Clubs and schools must identify on the attached form the Rugby Organization, such as Local Union, College Conference, or SBRO to which they belong.
4. Schedules: Schedules for home matches or matches in which the club is the host or organizer must be submitted by February 15th for spring matches, August 1st for fall matches. Summer 7s tournament requests must be submitted by May 15th. A submission form or instructions must be followed and will be available on www.RugbyRefsNY.com. Schedules will be posted on the website and it is the home team’s responsibility to confirm the information is correct on the website and notify the RRSNY Match Secretary should there be any changes.
5. Weekend Days Priority for Referee Assignment: Weekend days are heavily requested for referee services. During peak weekends in the Rugby season, priority will be given as follows and within each category, league competition matches will receive higher priority than non-league matches.
a. Saturdays: Adult clubs have priority
b. Sundays in Spring: High School and U18 matches have priority
c. Sundays in Fall: College matches have priority
Requests for referees on matches scheduled outside of this priority scheme will receive referee assignments after matches with higher priority are filled. Efforts to make referee assignment easier are taken into consideration, such as multiple matches at the same or adjacent locations.
6. Tournament Approval: Tournaments of greater than four teams must first be approved by the Rugby Organization of which the club is a member. Approval by RRSNY requires a detailed plan with number of fields, match length, expected level of completion or participants, and number of total matches. RRSNY reserves the right to not approve tournaments during peak periods of scheduled matches.
Tournament Fees: Tournament fees are 20% of the tournament fees charged to clubs to participate. For purposes of calculating this 20% fee, teams granted a discount or free entry, including teams of the tournament host, will be counted towards the 20% fee as if they paid the same entry as other participating teams. If no team entry fee is charged or the 20% calculation does not adequately reimburse the referees officiating at the tournament, a fee amount will be established by RRSNY.
7. Referee Assignment and Confirmation Process: If schedules have been submitted in a timely manner and all participating clubs are eligible for referee assignment being in compliance with RRSNY, USA Rugby and the team’s Rugby Organization, a referee or referees will be assigned via www.RugbyRefsNY.com by the Sunday prior to the scheduled match.
Confirming with the Assigned Referee: The home or host club must review the posted assignments and contact the referee (or referees if assigned to a B match or Assistant Referees are assigned) and contact the assigned referees by Noon on Tuesday prior to the scheduled match (or 1 week prior for matches scheduled on Monday-Thursday). Match time, location, directions, and jersey colors of both teams must be confirmed with the referee by the deadline or the referee may be reassigned to another match. If an email or voice message was left with the referee but there has been no response from that referee within 24 hours, the home team should contact the RRSNY Match Secretary immediately.
Cancellations and Changes: Teams must notify the assigned referee of match cancellation or changes immediately. Significant changes such as more than an hour from original start time or moving to a more distant location may result in the originally assigned referee to not be able to accommodate that change. If a match is cancelled and the assigned referee is not notified in advance causing that referee to travel to the match location, the home club is responsible for the referee’s travel costs.
Weather Cancellations: If it is reasonable that the home team could know their match location is unplayable in advance, then it is advised they notify the referee and away team to cancel or reschedule the match rather than have unneeded travel. If the referee arrives and a match location and must declare the field unplayable, then the home team must still pay the referee travel costs.
Soliciting Referees Outside of the Assignment Process: Referee assignments can only be made through the RRSNY assignment process as outlined above. Teams using the contact information on the RRSNY website or otherwise to solicit on their own a referee for a match is prohibited and will result in loss of referee services to the Member Club.
8. Assistant Referees: RRSNY will, when personnel are available, appoint Assistant Referees to matches of importance, including playoff matches, and USA Rugby competitions such as RSL, WPL, and CPD. Member Clubs agree that the home or host team will pay the match fee for Assistant Referees where appointed. Where Assistant Referees are appointed to regular matches, the host or home team may request that Assistant Referee appointments be canceled, but the home or host team must notify RRSNY at or prior to the time of match official confirmation.
9. Match Fees: The home team must agree to pay the referee at least $50 per match plus travel costs. First side A game referee plus 2nd side B game referee is 2 x $50 = $100. Assistant Referee fees are $25 for each AR per match plus travel costs. First side A game AR plus 2nd side B game referee is $25+$50 = $75. Travel costs are the actual cost of gas and tolls or public transportation costs paid by the referee to travel round trip between the match location and the referee’s home. If the club or school wishes to use a rate based on mileage to calculate gas costs, the referee should be notified of this during the referee confirmation process earlier in the week. The rate must be at least the IRS rate for charitable use of personal vehicles, unless the team or school regularly uses a higher rate.
Reimbursement can take place at the match location in the form of cash or check or arrangements can be made to send a check to the referee within 6 weeks. The referee should be notified of the payment process during the confirmation process earlier in the week. Referees are independent contractors and the payment must be made directly between the home club or school and the referee. Non-payment of referees will result in the club or school falling out of good standing with RRSNY and become ineligible to receive referee assignments.
10. Field Safety and Size Requirements: Playing fields must be safe surfaces for Rugby and must be free of hazards. This requirement includes the playing enclosure including both the playing area and perimeter, which extends at least 5 meters from the touch, touch in goal, and dead ball lines. Goal posts must be padded up to a height of 6 feet. Any supporting elements to goal posts within the playing area including the in goal area, must be directly behind the goal post uprights and be padded up to a height of 6 feet.
Field Width: Minimum field width between the touchlines is at least 60 meters or 65 yards. Fields narrower than this are deemed unsafe and the field may be declared unplayable.
Sideline Barriers: Barriers such as ropes must control non-players on both sidelines and keep non-players back at least 5 meters from the touchlines. If the barrier is not fixed or stretches, then the home team must have a person monitor the barrier and keep all non players back 5 meters. Medical staff and up to 3 coaches are permitted inside the barrier provided they do not interfere with the match, opposing players, or the referee in anyway, including interfering with the ball in touch. Coaches inside the barrier must stay between the 22-meter lines. Only medical staff may enter the playing area. Reserve players must be behind the barrier except just prior to them being substituted into the match. At the referee’s discretion, anyone may be required to move behind the barrier.
11. Kit: Players within a team must have matching kit. Jerseys must have numbers by player position. All kit must comply with IRB regulations. In the case of two teams having similar jersey colors, the away team is responsible for providing alternate contrasting jerseys (unless the teams play in a competition that places this requirement on the home team). The option is available to the referee to not officiate the match unless the participating teams have contrasting kit.
12. USA Rugby CIPP: Member Clubs certify that their club and all players are registered with USA Rugby CIPP. Clubs found to use players who are not registered with USA Rugby CIPP may become ineligible for referee assignment.
13. Comply with rules of USA Rugby: All Member Clubs agree to comply with the rules of USA Rugby.
14. Disciplinary: All Member Clubs must be a member of a Rugby Organization that maintains a process to rule on disciplinary issues arising from match and card reports submitted by the referee. Member Clubs agree to abide by the disciplinary rulings of the Rugby Organizations to which they belong.
15. Code of Conduct: Member clubs agree that their members and match participants will show respect to RRSNY and match officials appointed to their matches. Referee abuse, be it harassment or threats of a verbal or physical nature, is unacceptable and may result in the suspension or withdrawal of referee services from RRSNY.
16. Club Referees: All clubs and schools must have at least one individual that is a certified referee affiliated with that club or school. In case a referee assigned by RRSNY is unavailable for a particular match, the club or school may have to rely on this individual to referee a match. RRSNY from time to time will provide training required to become a certified referee. Clubs that do not have a referee who is an active member of RRSNY or available certified referee affiliated with that club may receive lessor priority for referee. At times when RRSNY does not have enough referees available to cover the matches of Member Clubs, RRSNY may require that club referees provide a number of weeks of availability, with the number of weeks determined by RRSNY, and RRSNY may base the priority of referee assignment to the matches of the Member Club on the participation of the club’s affiliated club referee. Referees who are active regular members with RRSNY for more than 3 years cannot fulfill the club referee requirement.