To: All Tri-State Conference Teams

Re: Annual General Meeting (AGM)

Please be advised that the AGM will take place on Sunday February 1, 2026 at 12:00 noon at Rutgers University.

Every team is required to send a representative.

The Agenda is shown below and if you want an item added please feel free to write to me and it will be included. (tobrown@vassar.edu)

Tri-State Conference Collegiate Rugby

ANNUAL GENERAL MEETING

Sunday February 1st, 2026

at 12:00 pm

Venue: The SONY Werblin Recreation Center Conference Room, 656 Bartholomew Road, Piscataway, NJ 08854

AGENDA

1.SIGN IN

Members present to sign in providing:

Team, name, cell phone # & email address,

eg:  Marist Women, Suzi Smith, 914-273-8496, ssmith@marist.edu

2.CONTACT INFORMATION

Team representatives are asked to check the team contact details on the conference web site and provide updates and corrections. Name, office, cell phone number and email addresses should be provided. These should reflect the coaching staff and administrators, both school officials and students, for the Spring and Fall of 2026.

3.FALL 2025 REPORT – A brief summation of the Fall 2025 15s Season.

4.SPRING 2025 SCHEDULES

Members will discuss 15s & 7s options and have an opportunity to set up their schedule.

We need to decide on the Tri-State 7s Championships dates and venues

Men Date: ________________ Venue: __________

Women Date: ________________ Venue:___________

5.FALL 2026 CONFERENCE STRUCTURE & SCHEDULES

Proposals for Fall 2026 Division alignments

6.REFEREES

7.CONDUCT ON & OFF THE FIELD – Disciplinary Committee

8.CONFERENCE BUDGET

9.MEDICAL REQUIREMENTS at games

10.EXECUTIVE BOARD – Volunteers required

11.ALL CONFERENCE RECOGNITION & SELECT SIDE PLAY

12.BUDGET REVIEW

13.ANY OTHER BUSINESS